ࡱ> _dbjbjIfjA\jA\.+$$$8\\T$ɡt  """VVV$&&&&&&$=J9gVVggJ""4gd""$g$ttԝ"AOA"^0ɡFԝԝ<Vt@VVVJJNVVVɡggggVVVVVVVVVR :STATUTE OF THE UNION OF THE BALTIC CITIES Mindful of the rich and centuries old historical tradition of cooperation among the Baltic Sea Region Cities in economy and culture; Bearing in mind the importance of closer bonds between the states of the Baltic Sea Region to the development of European cooperation, and Convinced that strengthening the cooperation between the Baltic Sea Region cities may contribute in a major way to the development of this region and foster peaceful and harmonious relations between the European nations in the spirit of, and in accordance with the provisions of the Conference on Security and Cooperation in Europe, the founding cities decided to create the Union of the Baltic Cities, hereinafter referred to as the Union. PURPOSE AND AIMS OF THE UNION Article 1 The Union's aim is to: 1. Promote, develop and strengthen cooperation and exchange of experience among the cities in the Baltic Sea Region, 2. Advocate for common interests of the local authorities in the region, 3. Act on behalf of the cities and local authorities in common matters towards regional, national, European and international bodies, 4. Strive to achieve sustainable development and optimal economic and social development in the Baltic Sea Region with full respect to European principles of local and regional self-governance and subsidiarity. 5. Contribute to joint Baltic identity, cohesion and common understanding in the region. Article 2 To attain the above objectives the Union shall, for example: a) Develop a systematic exchange of experience between Member Cities in their common fields of interest, and organise meetings, exhibitions, scientific and popular sessions, as well as other events to popularise achievements of the individual member Cities. b) Support and assist the member Cities in carrying out research and development work and publish their efforts to tackle the problems of the Baltic Sea and the adjacent land areas. c) Promote interest in the history of the Baltic Region, its ecological and cultural heritage and work together to protect the Region's landscape as well as its cultural and historical monuments. d) Support any endeavour to enhance inter human contacts, in particular, among the youth of the member Cities by organising meetings, sport competitions, festivals, and other events. e) Assist in and support the cooperation of professional groups in the member Cities as well as that between individual Cities, for example, Twin Cities. f) Launch initiatives and cooperate with the Baltic Sea Region governments and international organisations in resolving problems posed by economic development of the Baltic Sea Region and protection of its natural environment, thus enhancing its integration. g) Foster communication ties and develop respective networks and links with other actors. h) Maintain ties with the European Union structures, the Council of Europe and international city networks. i) Stage on public forums common motions, opinions and positions on the cities' and the Baltic Sea Region' s interests. j) Participate in European integration and multi level governance, bearing in mind the importance of the European dimension to the future of the cities, by emphasising the role of local and regional authorities. k) Service its Member Cities in terms of information flow and help generate projects co-financed by European Union, and from other sources, offering cities project quality consulting. l) Develop its own communication, marketing and public relations program in order to display properly the aims, the activities and the tools of the Union. m) Implement relevant regional strategies. MEMBERSHIP OF THE UNION Article 3 Any city located in Denmark, Estonia, Finland, Germany, Latvia, Lithuania, Norway, Poland, Russia, Sweden may become a Member City of the Union. Any other city may become an Associated City of the Union. Interested organisations, businesses and institutions may become a Partner of the Union. Cities, organizations, businesses and institutions may join the Union by making a written declaration of their will to enter it. The Executive Board is authorised to decide upon the acceptance, terms and fees for Associated Cities and Partners of the Union. If a Member City, an Associated City or a Partner of the Union is not fulfilling its obligations, the Executive Board has the right to exclude it from the Union. The Union membership will expire upon a voluntary resignation from the Union, thereby terminating all mutual obligations of the parties thus involved. ORGANS OF THE UNION Article 4 The Organs of the Union are a) The General Conference of the delegates of the Member Cities. b) The President of the Union. c) The Presidium consisting of the President and three Vice-Presidents of the Union. The President and Vice-Presidents can be elected for a maximum of three consecutive periods. d) The Executive Board consisting of the Presidium and one Member City representative from each country where UBC has Member Cities. An elected Member City should hold office for a maximum of three consecutive periods. e) The Union Secretariat f) The Commissions of the Union g) The Board of Audit GENERAL CONFERENCE Article 5 The General Conference is the highest authority of the Union and has power to take decisions concerning any activities of the Union. In particular, it is within the competence of the General Conference to: 1. Decide about the Statute of the Union and the rules of procedure for the General Conference, and make necessary amendments to them, 2. Elect the Presidium consisting of the President and three Vice-Presidents of the Union for a two year period, 3. Elect the Executive Board for a two year period, 4. Decide the Member Cities fees of the Union, 5. Take note of the auditors report and absolve the Presidium, Executive Board and the Secretary General of their responsibility for the previous two year period, 6. Approve the licensed auditing company, 7. Elect the Board of Audit for a two year period, 8. Approve the Strategy of activities of the Union, 9. Approve reports on the activities of the Union, 10. Approve the creation of the Union commissions, 11. Decide upon the location of the Union Secretariat for a period of four years, 12. Terminate the Union. Article 6 General Conference shall be convened by the President of the Union at least once every two years. Taking part in it will be delegations equipped with powers by the Member Cities' authorities. The delegation of every Member City shall have one vote at the General Conference. The date and the place of the General Conference shall be determined by the General Conference at their previous session. The session of the General Conference shall be opened and chaired by the President of the Union. Article 7 Invitations to the General Conference session shall be delivered at least two months prior to an ordinary session and one month prior to a special session. Invitations shall be accompanied by a proposed agenda and materials for the session. When asked by at least one third of the Union member cities and at the least one month before a General Conference session, the President of the Union shall update the session agenda, additionally informing the Union members about it. The General Conference shall be valid when attended by at least one half of the Union member Cities. Decisions shall be taken by an ordinary voting majority, except in the following cases: 1. Amendments to the Union Statute shall require an absolute voting majority, 2. The termination of the Union shall require voting by the majority of two thirds and the presence of at least two thirds of the Union member cities' representatives. Article 8 Upon a request by one third of the Union Member Cities, a special session of the General Conference shall be convened by the Union President, such a request necessarily containing a proposed agenda for the session. PRESIDIUM Article 9 The Union President and Vice-Presidents shall perform their statutory functions until their successors have been elected by a successive General Conference. The Union Member Cities representatives shall perform their functions honourably. The President of the Union or whom s/he nominates on her/his behalf shall be the external representative of the Union. EXECUTIVE BOARD Article 10 In the time between the sessions the Executive Board of the Union will be its highest authority. The President of the Union will be the Chairman of the Executive Board. The Executive Board has the right to formulate and adopt the UBC internal regulations. The Executive Board approves the budget of the Union. The main responsibilities of the Executive Board are including following issues: a. Leading the work of the Union; b. Liaising with, coordinating and guiding the work of UBC Commissions and deciding on the allocation of resources on basis of agreed criteria; c. Guiding the work of the Union Secretariat and possible other office holders of the Union; d. Decisions on new Member Cities, Associated Cities and Partners; e. Ensuring the implementation of the UBC Strategy and decisions BOARD OF AUDIT Article 11 The Board of Audit consists of three members from three Member Cities - which are not members of the Executive Board - from three different countries. The Executive Board hands out the auditors report to the Board of Audit. The Board of Audit checks the auditors report for correctness and proper use of the resources for purposes laid in the decisions of the General Conference and the Executive Board, in the statute and according to the regulations of the donors of contributions. The Board of Audit has the right to check and read all books, accountants files etc. of each body of the Union, Secretariat and the Commissions. The board of audit reports to the General Conference. UNION SECRETARIAT Article 12 Conditions for realisation of the Union's objectives shall be secured by the Secretary General elected for a four year period by the Executive Board. A candidate for the Secretary General shall be jointly proposed by the Mayor of the city hosting the Secretariat and by the Union President. The Secretary General of the Union may participate in all sessions of the Union. Article 13 The official language of the Union sessions is English. FINANCES OF THE UNION Article 14 The General Conference shall decide the fees the Member Cities are to contribute to cover the Union activities and expenses. The fees shall be proposed by the Executive Board. The sources of financing the Union activities as well as individual programmes of the Union may come from contributions by intergovernmental organisations, funding agencies, individual States, cities, corporate bodies or other institutions as well as from donations and legacies by private persons. TERMINATION OF THE UNION Article 15 In case of the General Conference making a motion to liquidate the Union, the Conference shall appoint a Liquidation Commission to formulate conclusions regarding all matters pertaining to the liquidation of the Union. The final decision on such a termination shall be made by the General Conference. The Union properties will be divided among the Union Member Cities in proportion to the financial resources they have contributed for the whole period of their Union membership. The original Statute was drawn up in GdaDsk on the twentieth day of September, 1991 in one copy in English. 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