MINUTES FROM THE 29TH MEETING OF THE EXECUTIVE

BOARD OF THE UNION OF THE BALTIC CITIES

Kolding, 4 November 2000

INTRODUCTION

The 29^th meeting of the Executive Board of the Union of the
Baltic Cities was held on the 4th of November 2000 in the City of Kolding,
Denmark, upon the invitation of Mr Per Bødker Andersen, Mayor of Kolding.

The meeting was attended by the Members of the Executive Board.

1. Opening of the meeting and adoption of the agenda.
   
   The 28^th meeting of the UBC Executive Board was opened by
   Mr Anders Engström, the President of the Union. Mr Engström greeted
   all participants and wished them a successful meeting.
   
   Mr Per Bødker Andersen, Mayor of Kolding, welcomed all delegates and
   wished them the fruitful discussions and a pleasant stay in Kolding.
   Mr Andersen made a short presentation introducing the city of Kolding.
   


2. Election of two persons who, together with the President, will
   check the minutes.
   
   Ms Lis Lykke Skov, Chairman of International Committee, Kolding and Mr
   Peeter Tulviste, Chairman of the City Council, Tartu, were elected to
   check the minutes.
   


3. New Member Cities.
   
   Mr Paweł Żaboklicki, Secretary General, informed the Executive Board
   about the applications for Union membership submitted by the cities of
   Tukums (Latvia), Võru (Estonia) and Marijampolė (Lithuania).
   
   Decision:
   
   The Board decided to accept mentioned cities as Members of the Union
   of the Baltic Cities and wished them fruitful cooperation with other
   UBC member cities. The number of Union members reached the figure 99.
   


4. UBC Commission on Transportation.
   
   President Anders Engström reminded that at the last
   meeting, the Board authorised Mr Maciej Lisicki, Gdańsk, to contact
   the chairman of the Commission on Transportation from Pruszcz and
   discuss to move the leadership of the Commission to another UBC member
   city, due to lack of Commission activities. Mr Engström informed that
   the City of Göteborg expressed an interest to take the leadership of
   the Commission. Göteborg is interested mostly in public transport;
   other aspects of transportation could be delegated to other interested
   cities.
   
   Mr Lisicki informed that due to lack of resources the city of Pruszcz
   decided to terminate its leading role in the Commission on
   Transportation.
   
   Decision:
   
   The Board decided to nominate the City of Göteborg as the leading city
   in the UBC Commission on Transportation.
   


5. Financial matters.
   
   
   5.1 Membership fees 2000.
   
   Mr Paweł Żaboklicki informed that the financial situation of the
   UBC is secure. Most of the member cities paid the membership fee in
   the time scheduled.
   
   So far the fee was not paid by the city of Kaliningrad and the
   satellite cities of St.Petersburg ie. Kronshtadt, Lomonosov, Peterhof,
   Sestroreck. Kaliningrad promised in written to pay the fee in
   November, due to difficult financial situation in the city.
   
   Ms Natalia Vasilyeva informed that St.Petersburg would pay the fee for
   the satellite cities in two weeks time.
   
   Decision:
   
   The Board commissioned mentioned cities to pay their fees by 30
   November 2000.
   
   
   5.2 UBC EU-Coordinator.
   
   President Engström informed the Board, that UBC has not yet received
   the decision of the Swedish Ministry of Foreign Affairs about the
   continuation of financing Mr Juhan Janusson, UBC EU-Coordinator. Mr
   Engström reminded that so far Mr Janusson's remuneration and business
   travels have been financed from three sources ie. Swedish MFA, UBC and
   the city of Kalmar.
   
   Decision:
   
   The Board decided to wait with the decision on prolonging the
   engagement of Mr Janusson until the answer from the Swedish Government
   is known. In case of negative answer, the Board authorised the
   Presidium to search for other financial sources.
   
   
   5.3 Application from the Youth Network.
   
   President Engström stressed that it is very important task for the UBC
   to encourage the young generation to get involved into the local
   politics. UBC supports the creation of a network uniting young people
   from our member cities. In September the President sent out a
   questionnaire to all member cities to check how the youth questions
   are handled in the cities. He also asked cities to appoint contact
   persons responsible for youth matters in the city.
   
   Mr Engström informed about the application from the Youth Network for
   5000 Euro for the network activities and 5000 Euro for the secretariat
   in 2001 and 2002. He suggested to postpone the decision on financing
   until the details on proposed activities are given.
   
   Decision:
   
   The Board decided to postpone the decision on financing the Youth
   Network until the programme of activities has been prepared by the
   network.
   


6. Information on Baltic University Programme.
   
   Professor Lars Ryden, Director of Baltic University Programme,
   Uppsala, made a presentation introducing BUP's background, aims and
   activities. BUP is a network of universities, initiated by Uppsala
   University in Sweden in 1991. Today some 170 universities in the 14
   countries within the Baltic Sea Basin take part in the programme. BUP
   have developed courses on environmental science, democracy, security,
   social change and sustainable development. Courses are produced in
   English language but are being translated into Polish, Russian and
   Latvian.
   
   Mr Ryden agreed that there is a need to enhance cooperation between
   the cities and universities in order to advance the development of the
   Baltic Sea region.
   
   The Board warmly thanked Professor Ryden for his presentation and
   expressed hope for further close and mutually beneficial cooperation
   between the UBC and BUP.
   


7. Cooperation between cities and universities.
   
   At the last Board meeting in St.Petersburg, Mr
   Eugenijus Gentvilas, UBC Vice-President, put forward the idea to
   discuss the question how to stimulate better cooperation between the
   cities and universities. The Board authorised Mr Gentvilas to prepare
   a background paper on existing cooperation between cities and
   universities. Having in mind above Mr Gentvilas sent out a
   questionnaire to all member cities. 15 cities replied to the
   questionnaire. On the basis of the questionnaire Mr Gentvilas compiled
   and presented an overview of the cooperation between cities and
   universities in the UBC.
   
   The presentation was followed by the discussion.
   
   Mr Juhan Janusson put forward the proposal to create a network of UBC
   cities that have universities.
   
   Mr Peeter Tulviste, Tartu, proposed to organise a UBC conference on
   the great scale where cities, universities and business would discuss
   how to improve cooperation between these three important actors in
   order to advance the development of the Baltic Sea region.
   
   Ms Cay Sevon, Turku, agreed on importance of organising such
   conference and stressed that all member cities should be invited, not
   only the ones which have universities.
   
   Ms Anne-Grete Strom-Erichsen, Bergen, presented the cooperation
   between the city of Bergen, the university and the chamber of
   commerce.
   
   Mr Anders Engström informed about conference on Cities and
   Universities in Partnership, to be held on 8 November in Helsinki.
   
   Mr Lars Ryden informed the Board about the 2nd Baltic Meeting Point
   conference to be held in Uppsala in May 2001. The conference will
   gather representatives of cities, universities and business. Mr Ryden
   proposed UBC to take active part in the conference eg. through running
   one of the workshops. Mr Risto Veivo, Turku, informed that the
   Commission on Environment will be involved in one of the conference
   workshops. Mr Paweł Żaboklicki informed that information about the
   conference will be published in the next issue of Baltic Cities
   Bulletin.
   
   Decision:
   
   The Board appointed a working group consisting of Bergen, Klaipėda and
   Tartu, aimed at initiating the UBC network of cities with
   universities. The group should also cooperate with the Baltic
   University Programme. It was also decided that UBC would take part in
   the Baltic Meeting Point conference.
   


8. Report from the UBC EU-Coordinator.
   
   
   8.1 UBC Interreg III initiative - update.
   
   Mr Juhan Janusson reported from the meeting of UBC-BSSSC-CPMR Working
   Group which task was to create a program for cooperation between local
   and regional authorities in the BSR and submit the application for
   funding to Interreg III B. Mr Janusson sent out a questionnaire to all
   member cities asking cities to list the potential projects that could
   be funded within the programme. He received about 60 project
   proposals.
   
   UBC has struggled for a new facility for small and medium sized
   projects between the local authorities, since the last programs
   disappeared in 1998. The UBC President has taken up the matter in many
   CBSS meetings as well as in Brussels. Mr Janusson stressed that
   "the voices from the BSR" have been heard in Brussels. On 27
   October the European Commission adopted a document named "Phare
   2000 review - Strengthening Preparations For Membership" prepared
   Mr Gunther Verheugen, EU Commissioner on Enlargement.
   
   Mr Verheugen introduces two new possibilities for small and medium
   sized cooperation projects between local and regional authorities. The
   first is connected to Interreg III, and the second is a new twinning
   scheme. In the BSR, Phare will finance accession country participation
   in the Interreg III B projects. Also - what is crucial for our region
   - the maritime borders in the BSR will be eligible for funding.
   
   Mr Janusson concluded that there will be a program for small and
   medium sized cooperation projects in the framework of Interreg III B
   and the financing of the eastern partners looks secured. The call for
   projects is to be published in September 2001.
   
   President Engstrom asked the Board members from Phare countries to
   influence their Ministries responsible Phare CBC to secure appropriate
   funds within Phare to enable cities to participate in the Interreg III
   B.
   
   Vice-President Gentvilas suggested Mr Janusson to inform cities about
   the new funding facility during the next meeting of UBC
   EU-Coordinators Network.
   
   
   8.2 Cooperation with LVRLAC - update.
   
   Mr Juhan Janusson informed that cooperation project between UBC and
   LVRLAC will consist of several activities directed to Lake Victoria
   cities such as: study tour for LVRLAC officials in the BSR; Internet
   installation and training; environment pedagogical centres;
   strengthening of LVRLAC secretariat; creation of LVRLAC women's
   network etc. Different actions will be coordinated by specialists from
   UBC member cities.
   
   The project is financed by the Swedish International Development
   Agency SIDA. The agreement between UBC and SIDA is being finalised.
   The project duration is 3 years and the budget is 1.000.000 SEK per
   year. UBC acts as consultant in the project. The consultancy fee will
   be transferred to the UBC budget. UBC has no costs in relation with
   the project.
   
   
   8.3 3rd Seminar of the UBC EU-Coordinators Network.
   
   The 3rd seminar of the UBC EU-Coordinators Network was held in Jēkabpils on 29-30 September 2000. The seminar was devoted to the EU
   projects, particularly fund raising and project implementation. The
   seminar was run by experienced EU consultant Mr Jan Blomstrand.
   
   Mr Janusson informed that Ms Karin Wessman, Kalmar, has terminated her
   work as a leader of UBC EU-Coordinators Network. Ms Charlotte Pedersen
   from Aalborg will be the new leader of the network.
   
   Mr Janusson also informed that presently the Technical University of
   Tallinn, Computer Technology Department for Handicapped, is working on
   the UBC EU-Coordinators network website.
   
   Mr Janusson reminded that the Network had three - related to each
   other - seminars so far. He indicated that most of the cities from
   Poland and Baltic States sent different person to each seminar. Mr
   Janusson recommended the cities to delegate one person (city
   EU-Coordinator) to all seminars.
   
   Mr Anders Engström stressed that it is extremely important for cities
   in applicant countries to have the EU Coordinator and give all
   possible support to his/her work.
   
   Next meeting of the UBC EU-Coordinators Network is planned to be held
   in Kotka, Finland, in spring 2001.
   
   
   8.4 Information on ISPA.
   
   Mr Janusson informed the Board about the new EU program ISPA -
   Instrument for Structural Policies for Pre-accession. ISPA is one of
   the EU's three financial assistance programmes set up to assist the 10
   candidate countries in CEE to prepare for accession. Program supports
   infrastructure projects in the fields of transport and environment.
   ISPA's budget in the period 2000-2006 is 1.040 million Euro. The
   proposed projects must fit into a national strategy of each candidate
   country. It is up to the national coordinator (appointed by the
   government) to prioritise the projects. However the cities have also a
   possibility to turn directly to ISPA with the project proposals.
   
   Mr Janusson informed that he met the director of ISPA at DG REGIO Mr
   Marc Franco. Mr Franco expressed the readiness to attend the UBC Board
   meeting an give direct information on the program.
   
   Decision:
   
   The Board decided to invite a representative of ISPA directorate to
   the next Board meeting.
   


9. Reports from the conferences attended by Union representatives.
   
   The following delegates submitted reports from the conferences where
   they represented the Union of the Baltic Cities:
   
   
   
   • 9th Ministerial Session of CBSS, Bergen, 21-22
     June 2000 - reported by Anders Engström
   
   
   • 24th INTA Annual Congress, Bergen, 19-23 June
     2000 - reported by Armas Lahoniitty and Cay Sevon
   
   
   • Conference on Northern Dimension, Schwerin, 1
     September 2000 - reported by Anders Engström
   
   
   • Parliamentary Conference on Cooperation in the
     BSR, Malmo, 4-5 September 2000 - reported by Juhan Janusson
   
   
   • Eurocities Seminar 'Cities meeting challenges of
     EU membership', Brussels, 26 September 2000 - reported by Juhan
     Janusson
   
   
   • Conference on Decentralised Cooperation,
     Stockholm, 17-18 October 2000 - reported by Eugenijus Gentvilas
     and Anders Engström
   
   
   • Eurocities Conference "Cities as driving
     forces for change", Leipzig, 25-27 October 2000 - reported by
     Armas Lahoniitty
   
   
   • BSSSC Conference, Parnu, 27-28 October 2000 -
     reported by Juhan Janusson
     
     Mrs Karin Wohlgemuth, Rostock, proposed that all member cities
     should be informed in advance about the conferences to be attended
     by UBC representatives. She also stressed that it would be very
     useful for the Board members to receive the written reports from
     the conferences before the Board meetings. The Board supported the
     proposals.
     


10. Information on UBC website.
    
    Ms Anna Sośnicka, UBC Secretariat, made on-line
    presentation introducing the UBC internet homepage www.ubc.net.
    She presented the structure of the website ie. the links and gave
    information on statistics concerning the number of visits on
    respective links. Ms Sośnicka recommended the newest link on the
    homepage named "Documentation Centre" that includes all
    major UBC documents.
    
    The Board expressed its satisfaction to the UBC Secretariat in Gdańsk
    and to the Webmaster in Szczecin for maintaining the high level of the
    UBC internet homepage.
    


11. Questions raised at the meeting.
    
    Mr Anders Engström informed about the cooperation with other
    organisations. CBSS proposed to discuss working methods, information
    routines and "common voice" towards Brussels. President
    Engström met Mr Heimsoeth, Chairman of CSO CBSS, to discuss above
    questions. UBC has also often working contacts with BSSSC, Eurocities
    and CPMR BSC.
    
    Mrs Lillian Westerberg informed about the "Guidelines for
    Cooperation between UBC and Eurocities East West Committee"
    prepared by Claus Schultze, Juhan Janusson and herself. The guidelines
    have been adopted by the Eurocities East West Committee. Mrs
    Westerberg suggested that UBC should also adopt this document. The
    Board decided to adopt the guidelines if there is no comments from the
    Board members within two weeks time.
    
    Mr Engström informed the Board about the question from CPMR BSC,
    whether CPMR could permanently participate in the UBC Executive Board
    meetings. The Board underlined that Board meetings deal with internal
    UBC matters and stressed that representatives of other organisations
    are welcome to participate in these meetings in case there is concrete
    issue to be discussed.
    
    Mr Risto Veivo, UBC Environmental Coordinator, informed the Board
    about the EU's Community Framework for cooperation to promote
    sustainable urban development. The framework is a four-year program to
    support European networks' work on sustainable urban development.
    


12. Next Meeting of the Executive Board.
    
    President Engström presented the invitation of the Mayor of Cēsis, Mr
    Janis Beikmanis, to host the next meeting of the Executive Board.
    
    Decision:
    
    The Board decided to hold its 30th meeting in the City of Cēsis,
    Latvia, on 16-18 March 2001.
    


13. Closing of the Meeting.
    
    Mr Anders Engström expressed his thanks to all participants for the
    fruitful meeting and to the City of Kolding for its warm hospitality
    and closed the 29th Meeting of the Executive Board of the Union of the
    Baltic Cities.

Mr Anders Engström  - Chairman
Mr Paweł Żaboklicki -  Secretary
Ms Lis Lykke Skov - Adjuster
Mr Peeter Tulviste - Adjuster